JOB NEWS: ENGIE is hiring a Team Administrator in Newcastle upon Tyne on a Permanent basis.
EMPLOYER
ENGIE / RED
LOCATION
Newcastle upon Tyne NE6 2HL
JOB TYPE
Permanent
WORKING ARRANGEMENT
• Hybrid working
ABOUT THE ROLE
• Provide professional and effective administration support to the project delivery team
• Assist with the smooth running of projects and administrative processes
• Act as the main point of contact for project administration tasks
RESPONSIBILITIES
• Coordinate administrative tasks following the company project delivery process
• Set up enquiries and projects and communicate details to project teams
• Coordinate RFPs, PQQs and tenders
• Create Microsoft Teams project channels and standard folder structures
• Format specifications, reports, presentations and correspondence
• Check project documentation against QA procedures
• Maintain project team CVs and organograms
• Arrange internal, external and online meetings, including rooms and catering
• Reconcile corporate credit card activity
• Archive completed project and enquiry folders
• Arrange couriers and package distribution
• Assist with expenses and timesheets
• Administer holiday leave for project teams
• Arrange domestic and international travel, itineraries and insurance
• Support project QA compliance and document filing
• Assist with onboarding and offboarding
• Manage the project team central inbox
• Coordinate site H&S cards including CSCS and Skillcard
• Assist with site activities, including PPE, risk assessments and method statements
• Support internal and external events, including CPDs
• Coordinate NDAs through DocuSign
• Provide holiday cover for other administration team members
• Provide additional administrative support as required
REQUIREMENTS
• Previous experience in a team secretarial or administrator support role
• Strong time management, multitasking and organisational skills
• Ability to work independently and prioritise workload
• Excellent accuracy and attention to detail
• Flexibility to work overtime at short notice
• Excellent written and verbal communication skills
• Ability to work to tight deadlines
• Excellent knowledge of Microsoft Office 365, including Word, PowerPoint, Excel, Outlook and Teams
• Strong team-working skills
DESIRABLE
• Experience in a busy consultancy-sector office environment
• Knowledge of G-Suite
• Knowledge of Salesforce, Planisware, Temis and Solar Winds ARM
• Knowledge of DocuSign
• Understanding of engineering terminology
• Understanding of international working and global consultancy operations
BENEFITS
• 23 days’ annual leave, rising to 28 days after five years’ service
• Holiday purchase and buy-back scheme
• Hybrid working
• Contributory company pension scheme
• Healthcare scheme
• Non-contractual bonus awards
• Training sponsorship
• Charity volunteering leave
• Wellness days and initiatives
• Collaborative working environment and mentoring support
• Comprehensive benefits package
ADDITIONAL INFORMATION
• Salary is commensurate with experience
• The role ideally suits candidates with the right to live and work in the UK without restrictions
• RED is an equal opportunities employer and offers reasonable accommodations for individuals with disabilities
• RED is a company of Tractebel
To apply, click here
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